These are the draft minutes to be discussed and amended/approved at the 2006 AGM
Denise Reilly, Erin Retter, Dr Mee Ling Yeong, Sharon Waldvogel-Thurlow, Colin Woods, Karen Wood, Margaret Sage, Peter Bethwaite.
Problem of HOD’s not meeting the minimum numbers of smears to be screened.
Letter sent by Abed to the NCSP. Acknowledged receipt of the letter – problem being addressed.
Concerns regarding corrective actions from IANZ
These will be discussed collectively at future teleconferences by HOD’s driven by Abed. He stated that a “united front” (all HOD’s) in consolidated effort should be put forward to the NCSP to highlight screening issues. Feedback from Advisory Group not forthcoming. Dr Martin Whitehead responded. Certain issues are being dealt with and these will be conveyed timeously. Raised by Carol Green.
Read out by Abed in the absence of Dr Yeong. Accepted: Carol Green, seconded: Nirup Kumar.
Presently with the auditors. Unaudited version. Accepted: Carol Green, seconded: Nirup Kumar.
Ghada Al-Najar, Nicola Kingston, Nirup Kumar, Alan Perumal. Accepted: Carol Green, seconded: Judy Cartwright.
Resignations: Peter George, Bert White
Application of New Member: Sarah Michelle
shared between Krish Pillay and Judy Cartwright.
Napier War Memorial Centre, 21-24 August 2006.
Dr Martin Whitehead suggested that the conference be moved from midweek to weekend re workload during week.
Perception by Paths re: “NZIMLS banner”. Most other organisational duties i.e. hotels, sponsors etc was taken care of by NZIMLS.
Drawback- Clash with pathology conference in Australia, pressure of being away from work - midweek.
Financial loss if NZSC goes it alone at least here there is profit sharing with NZIMLS – easier to finance. Martin Whitehead: proposed that we are pro-active with programming i.e. early mailers, web advertising etc.
Finally it was suggested that the conjoined meeting was the way forward, but a separate working group for cytology, in the form of a sub-committee for cytology driven by Carol Green. Proposed: Dr Martin Whitehead, seconded: Karin Bradshaw.
Colin Woods was again thanked for his outstanding efforts in developing and keeping the Society website.
Participation by all members is encouraged and Colin urged feedback via the members forum.
A new roster will be drawn up to encourage all labs to provide COTM’s. Biographical details of each lab to be investigated i.e. gynae work or non-gynae work to determine level of participation.
The secretary/treasurer should be paid to attend AGM’s at a conference, i.e.1 day airfare and accommodation for AGM’s or as the situation dictates – will be paid for by the NZSC. The above will apply if the secretary/treasurer is not attending the conference as per lab department policies. Voted: 18 member in favour.
Judy proposed a vote of thanks to Krish for taking the minutes.
Meeting closed.