These are the draft minutes to be discussed and amended/approved at the 2005 AGM
19 present + President and Vice president
Mee Ling thanked committee members for all the achievements over the past year and proposed that Sharon continue as secretary this was seconded by Liz Pringle.
ML thanked Biocare for laptop and noted that this had streamlined much of the Society work.
ML handed copy of President’s report to Abed and proceeded to briefly read this out (get copy from ML for Society’s record).
Acceptance moved by Carol Green, seconded by Sue Paine.
94 members in Society, and 7 more wanting to join at this meeting. Membership renewal will take place at end of each financial year.
Financial statement available to all attending this AGM. It was noted that last year’s conference posted a loss of about $5,000-00. Current a/c stands at $18,000-00.
Carol Green raised concern about the loss from last conference.
Abed said that this was due to us paying upwards of $14,000-00 to have conference convenors to organize what is really only a small meeting.
Abed thinks that we should organize these meetings ourselves to keep costs down – this would not apply to the next conference as it was already agreed that this would be a conjoint meeting with the NZIMLS.
Acceptance moved by Carol Green, seconded by Liz Pringle.
There were no objections to the above new members and they were all welcomed into Society.
Colin Woods was voted as a new committee member. Abed to inform James Hunt that he was to be replaced (as it was noted that he had not participated in Society matters the whole year).
Colin Woods proposed by Abed and seconded by Mee Ling.
There was some discussion about the pros and cons of having such a joint meeting, but Abed reminded that the NZIMLS had already been given the go ahead.
Carol thought it was a good idea considering CPD points under the new HPCA act.
Andy Tie cautioned about liabilities. Also cautioned that pathologists may not attend if advertised as a NZIMLS meeting.
Colin stated that we have to ensure that we retaing our unique cytology identity at this meeting.
Abed will collate all concerns and discuss further with Kevin Taylor (NZIMLS person who initiated this joint meeting proposal) (or write a letter with Mee Ling). These points are:
Colin Woods formally thanked for website work
Proposed by Meeling and secoded by Liz Pringle.
Gwenda Lawrence (absent) requested that Rani Parker poster prize be increased from the current $100-00 to $250-00.
Proposed by Liz and seconded by Carol.
Agreed this be done.
Colin suggested that prizes be in the form of travelling incentives, but others thought this would mean that the Society would have to pay out significant amounts of money – status quo to remain.
It was suggested that the Committee members discuss other ways that prizes can be given out.
Above proposed by Colin and seconded by Ming Chew.
It was decided that as there were only 2 proffered papers this year, that the prize money of $500-00 be split with these two presenters.
This was unanimously agreed upon.
ML talked about the problem of heads of departments not meeting the minimum numbers of smears to be screened. There was much discussion about this and it was noted as a national problem. It was suggested that a meeting with Margaret Sage, Harold Neal and HOD’s at this meeting be held during the lunch break tomorrow (8/10/04) to discuss this (meeting held, problem highlighted and Harold to take away these concerns to NCSP).
Carol proposed vote of thanks to Mee Ling and Abed. Meeting closed